Working from Home? Here’s How to Keep Your Business Data Safe
Remote and hybrid working are now the norm for many small businesses — but they also bring new risks.
If your team works from home (even occasionally), it’s important to make sure sensitive data stays protected.
Here’s a plain-English guide to keeping your files, email, and client info safe — without overcomplicating things.
🧠 Step 1: Use business accounts (not personal ones)
Always use company-managed accounts for email, files and cloud software (like Microsoft 365 or Google Workspace).
Avoid personal Gmail, Dropbox, or USB drives — they’re hard to control if someone leaves or gets hacked.
🔐 Step 2: Protect devices properly
Laptops and phones used for work should have:
Password or PIN enabled
Full disk encryption (BitLocker or FileVault)
Automatic lock after inactivity
Antivirus or endpoint protection
If your team uses their own devices, consider introducing a Bring Your Own Device (BYOD) policy with minimum standards.
🧩 Step 3: Enable secure access to business files
Use secure cloud platforms with permission controls — avoid sending sensitive documents via email attachments.
Consider:
Microsoft OneDrive or SharePoint
Google Drive with access settings
Dropbox Business (with admin controls)
Bonus tip: Use multi-factor authentication (2FA) on everything.
🔍 Step 4: Watch out for public Wi-Fi
If team members work from cafés or co-working spaces, encourage the use of a VPN or mobile hotspot rather than open Wi-Fi.
🚪 Step 5: Have an “offboarding” checklist
If someone leaves the company, be ready to:
Revoke access to cloud accounts
Wipe work devices (remotely if needed)
Redirect email or lock accounts
Retrieve any stored data or files
This protects your data and helps avoid confusion.
A few smart steps go a long way
Many data leaks and breaches happen because of simple oversights — not cyberattacks.
I work with SMEs to improve remote working practices, from laptop setup to cloud permissions.
🟢 Need a friendly review of how your remote setup is working?